Santa's Hotels | Lutontie 3 | FI-99830 SAARISELKÄ | saariselka (at) santashotels.fi
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Register account

in accordance with section 10 of the Finnish Act on Personal Data (523/99)

1. Name of Register

tunturihotelli.fi Register

2. Date of Preparation of Register Account

September 3, 2004. Updated February 9, 2011.

3. Keeper of Register

SANTA'S HOTEL TUNTURI
Saariselän Tunturihotellit Oy Ltd
Business ID/VAT number: FI09420220
Postal Address: PL 4, FIN-99831 Saariselkä, Finland
Street Address: Lutontie 3, FIN-99830 Saariselkä, Finland
Telephone: +358 16 681 501
Saariselän Tunturihotellit Oy is keeping the register on its own behalf as well as on the behalf of the companies belonging to the same group of companies with it.

4. Person Dealing With Register Related Issues

Jonna Pietilä
Telephone: +358 16 681 501
Telefax: +358 16 668 771
Email: saariselka@santashotels.fi

5. Purpose of Handling Personal Data

The grounds for handling the personal data is to enable appropriate realisation of distribution of information, offering and delivery of products and services, organisation of researches, campaigns and competitions as well as carrying out advertising and marketing directed to the users (the “Users”) of the WWW pages maintained by the keeper of the register. More closely the data is handled for (i) the establishment, realisation and implementation of a customer relationship or another contractual relationship, (ii) an appropriate identification of the individual participating in a competition or campaign, (iii) carrying out the publicity, analysing, statistics keeping, maintaining and development activities necessary for a membership, contractual relationship or alike connection, (iv) direct advertising, distance sales and other direct marketing as well as polls and market researches by the means and to the extent permitted by the law unless the User has prohibited such collection and storing of his/her personal data, as well as (v) the purposes for which the User has unambiguously given his/her permission.

6. Data Contents of Register

The User-specific data contents may vary dependent on the quality of use carried out by the User.
As the general data concerning the Users the register includes: (i) Name, (ii) rank or profession, (iii) age, (iv) gender, (v) native language, (vi) postal address, (vii) telephone number, (viii) telefax number, (ix) e-mail address, and (x) possible prohibition set by the User concerning alienation of data for direct marketing purposes.

For the purpose of enabling the measures necessary for carrying out and securing the services subject to a charge, customer relationships and making of agreements the register may, in addition to the general data, include the following data: (i) Nationality, (ii) social security number or date of birth, (iii) customer or user code or alike information for identification, (iv) home municipality, (v) country of residence and taxation, (vi) possible business ID, (vii) trade name, business ID, postal address, telephone numbers, telefax numbers and www address of the association represented by the User, (viii) position within the association, (ix) trade name, business ID, postal address, telephone numbers, telefax numbers and www address of the employer, (x) commencement date of the customer relationship or other contractual relationship, (xi) membership in a specific customer program or group, as well as (xii) objects of interest and other profiling information provided by the User himself/herself.

7. Regular Sources of Data

The data is collected from the User himself/herself in connection with registration, use of a service or participation in other activity on the WWW pages that requires data. In addition to this the data may be collected selectively from the population registers and other general registers to the extent permitted by the law.

8. Regular Alienations of Data. Transfer of Data Outside EU or EEA

The data may be alienated to a party belonging to the same group of companies or otherwise the same economical coalition with the keeper of the register, by the means and to the extent permitted by the law. Certain personal data separately specified in the law may be alienated for carrying out direct advertising, distance sales and other direct marketing as well as polls and market researches by the means and to the extent permitted by the law unless the User has prohibited the alienation of the data. The servers and other technical devices used for handling the data may be owned and possessed by external service provider used by the keeper of the register and the keeper of the register may acquire the necessary service for using them from external service provider.

The data may be transferred outside the European Union and the European Economic Area presuming that such transfer is necessary for the technical realisation of the service needed by the User or presuming that such transfer is necessary on the grounds set forth in section 23, paragraphs 2 to 5, of the Finnish Act on Personal Data.

9. Description of Protection Principles of Register

As to the protection of the register the following principles are observed: (i) The use of the register is instructed, (ii) the data contained in the register is accessible only to individuals defined in advance in relation to their work, (iii) the data is collected to electronic data bases that are located in servers protected by firewalls, passwords and other updated technical means, (iv) the servers containing the data are located in premises that are locked and provided with appropriate access supervision, and (v) possible external service providers are contracted in writing so that the agreements presume confidentiality of data handling as well as the data protection being in accordance with the description set forth herein.

10. Right to Inspection and Prohibition. Data Protection Authorities

The User is hereby notified of that the User is in accordance with section 26 of the Finnish Act of Personal Data entitled to inspect the data that is stored into the register in relation to him/her. The requests for exercising this right of inspection can be represented to the keeper of the register either in writing by using the contact information set forth above in sections 3 and 4 of this register account or personally in the address set forth above in section 3 of this register account.

Furthermore, the User is hereby notified of that the User is in accordance with section 30 of the Finnish Act of Personal Data entitled to prohibit the keeper of the register from handling the data concerning the User for direct advertising, distance sales and other direct marketing as well as for polls, market researches, person-register and genealogy.

Finally, the User is hereby notified of that the Ombudsman for Data Protection provides, as the authority referred to in the Finnish Act on Personal Data, guidance and advice on handling and supervision of the personal data as well as supervises the handling of personal data. Additionally, the Ombudsman for Data Protection makes certain decisions concerning the realisation of the right of inspection of personal data as more closely provided by the law. Further information as to the data protection authorities in Finland can be found at www.tietosuoja.fi.

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